Managing electronic documents isn’t just a “big organization” problem. Small and mid-sized organizations need to be able to protect, organize and share electronic content just as much but they don’t have a $1 million+ budget to deal with the problem. Convinced that “making do” with file shares is not enough, a budget conscious buyer is likely to look in one of two directions, SharePoint or Open Source. While both options have plenty to offer, neither is a magic bullet. SharePoint is attractive, especially in organizations looking for a collaboration tool. For an group of even 500 people the infrastructure and licensing costs are affordable, but getting people to use SharePoint effectively can take a long time. Often, IT leads the[…]

One more word about SharePoint. A wise man once said “a fool with a tool is still a fool”. Changing behaviour is at the heart of any organization’s effort to introduce new tools, and SharePoint is no different than any other technology in that respect. SharePoint is a medium for building a project management information system but there has to be a basic understanding of what good project communication looks like for the effort to do any good. Recently I came across a presentation by Sadalit Van Buren about her work in documenting a SharePoint Maturity Model. To make a long story short the model provides a way for organizations adopting SharePoint to see where they are in relation to[…]

So, what happened to 2010. The short version is that I did the research, and it has been an interesting journey. Those who attended last year’s PMI Southwestern Ontario Spring Symposium heard part of the story. The next several posts will tell the rest with each one take an in-depth look at one solution. Let’s start with SharePoint. It’s showing up in a lot of places and, simply put, it has a lot to offer project teams. SharePoint has a number of attractions, and high on the list is its facility for managing lists. That is useful to project teams because they live in a world of lists — activity lists, issue logs, risk registers and many more. SharePoint also[…]